Purchase Orders
Order it. Receive it. Scan the invoice.
Build purchase orders in minutes, send them the way your supplier likes them, and check every delivery against the real invoice.
Build from scratch, from a count, or from your reorder list.
How an order moves
From the order sheet to the delivery dock.
The same purchase order carries the order, the delivery and the invoice, so nothing is typed twice.
Build the order.
Start from scratch, from a count, or from your reorder list. Quantities follow each item's pack size.
- Build from scratch, a count or reorder
- Order by pack size
- Requested delivery date
Send it your supplier's way.
Email it, download a PDF, print it, or export the file your supplier's system expects.
- Email to the supplier
- PDF and print
- Supplier order-file formats
Receive what arrived.
Receive the full order or just part of it. Short lines can wait for the rest or be cancelled, and returns are recorded.
- Partial deliveries
- Expect the rest later, or cancel it
- Returns recorded on the line
Scan the invoice.
Photograph or upload the invoice. Culimise matches each line to the order, shows how it matched, and flags anything unmatched, short or already received for you to review.
- Matches by supplier item number, then name
- Flags duplicates and short lines
- You review before it is applied
Everything in Purchase Orders
Less typing, fewer surprises at the dock.
Build from a count or reorder
Turn a finished count or your reorder list into an order in a click.
Your supplier's order file
Export the format your supplier expects, or send a clean email or PDF.
Partial deliveries and returns
Receive part of an order, wait for the rest, and record what goes back.
Real invoice costs
Receiving at the actual invoice cost updates the item's cost and the supplier's price history.
Duplicate invoice check
A possible duplicate is flagged before it is applied, so the same invoice is not received twice.
Approval and receiving, separately
Choose who can receive a delivery and who can approve it.
What the order desk shows
Open orders, order value and invoices waiting.
See what is out with suppliers and what needs your eyes, at a glance.
Sample data for illustration.
Keep going
One part of seven. See the rest.
Questions about Purchase Orders
Which order formats can I send?
Email, PDF and print are built in. For supplier systems, you can export a generic CSV or US Foods fixed-width formats.
Can I receive just part of an order?
Yes. Receive what arrived, then expect the rest later or cancel the rest. Returns can be recorded too.
What if the invoice price is different?
Receiving with the actual invoice cost updates the item's cost and the supplier's price history, so a price change shows up right away.
Does scanning an invoice change my stock by itself?
No. Culimise reads the invoice and matches it to the order, then you review the matches. Anything unmatched, short or already received is flagged.
Close the loop on every delivery.
Build your first purchase order and scan the invoice when the truck arrives.